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Phase transfer 2021

Phase transfer is when children move between school phases. For example from early years to infant or primary school, primary school to secondary school and secondary school to post-16 education.

The phase transfer process for children with special educational needs, who have an Education, Health and Care (EHC) plan, starts in September each year.

If your child attends a special school or an all-through school, they will not be affected by the phase transfer process.

Phase transfer for children who are in Year -1, Year 2 and Year 6

If your child has an EHC plan and attends a mainstream setting and is in Year -1, Year 2 or Year 6 in September 2021, they will be moving on to a mainstream early years, infant, primary, high school or alternative provision academies (short stay schools) in September 2022.

We send out an initial letter to parents in September 2021, with a parental preference form. The parental preference form is so you can tell us which school you would like your child to attend in September 2022. Please return the completed parental preference form to us as soon as you can but no later than 6 October 2021. 

We then consult with your child’s catchment school(s) and your school preference. We also liaise with our admissions team to keep them informed of the process.

Once all consultations have taken place we inform you of the school which will be named in your child’s EHC plan.

We issue a final EHC plan, naming your child’s current school and September 2022 transfer school by 15 February 2022. We will issue these documents to you by email.

Phase transfer for children who are in Year 11

Phase transfer also applies to children who are in Year 11 in September 2021 and moving into Further Education (FE) provision.

We send out an initial letter to parent carers in September 2021, with a parental preference form. The parental preference form is so you can tell us which FE provider you would like your child to attend in September 2022. Parent carers should return the parental preference form to us within 15 days.

We then consult with your preferred FE provider(s). We also liaise with our admissions team to keep them informed of the process.

Once consultations have taken place, we inform you of the FE provision which will be named in the EHC plan.

We issue a final EHC plan, naming your child’s current school and September 2022 transfer provision by 31 March 2022. We issue all final plans to you by email.

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