Annual review of an Education, Health and Care Plan (EHC)

If a child or young person has an Education, Health and Care Plan (EHC), the Local Authority (LA) must review the EHC at least once a year.

It is a meeting called an annual review and it requires everyone involved with the child or young person to come together to consider progress towards achieving the outcomes written in the EHC and whether anything has changed.

For children under 5 years of age, the annual review should take place every 3-6 months to take account of the faster pace of growth and development in Early Years.

A child’s educational setting will arrange the annual review on behalf of the LA and send out written invitations.

If there is concern about progress of a child or young person, the parent carer or the school may request that the review be arranged sooner than planned.

Annual reviews should take into account the views, wishes and feelings of children, young people and parents.

The annual review is a meeting during which the EHCP is reviewed by:

  • Bringing together all those involved in helping achieve the outcomes written in the EHCP
  • Gathering and considering information so that it can be used to support future progress
  • Reviewing the effectiveness of any special educational, health or social care provision made for the child or young person
  • Considering whether any changes need to be made to the EHCP including medium and long term outcomes
  • For young people in Year 9 and above, the annual review should have a focus on Preparing for Adulthood (PfA)
  • Considering whether the EHCP should continue or cease

The head teacher/principal (sometimes delegated to the SENCO) must:

Send out written invitations to those invited to attend the annual review stating date, time and venue.

  • Ask for written reports from parent carers/teachers or tutors/other people invited to the annual review meeting
  • Encourage the child/young person to think about and give their views about 
  • How they think things are going in a way that is comfortable to them individually. This could be through any appropriate method e.g. words, pictures, symbols or video
  • Encourage the child/young person to attend all or part of their annual review and to have a say about how they want their annual review to be organised
  • Send out written reports to all of the people invited to the annual review meeting at least two weeks before the date of the meeting

The head teacher or principal (or SENCO) must invite the following people:

  • Parent carers or the young person
  • A relevant teacher (class teacher or form teacher, the SENCo, or some other person who is responsible for the provision of the child or young person’s education)
  • A representative from the LA such as the EHCP Co-ordinator (however they will not be able to attend every annual review)
  • A health service representative if relevant
  • A social care representative if relevant
  • Anyone else the head teacher or principal considers appropriate

It is unlikely that everyone invited to attend will be able to make the annual review meeting. But it is important that the date and time of the annual review meeting is convenient for parent carers and anyone else who it is important to have at the meeting.

The annual review meeting must focus on progress made towards achieving the outcomes written in the EHCP. During the annual review meeting, the EHCP must be looked at to see if it still meets the needs of the child or young person.

The following points will normally be discussed:

  • The extent to which the outcomes in the EHCP, or those agreed at the previous annual review meeting have been met
  • Medium and long term outcomes for the next year (with a focus on Preparing for Adulthood for young people in Year 9 and above)
  • Planning the support from school/college and other people to help achieve these objectives
  • Any further action required and who will be responsible for doing it
  • Whether the EHCP needs amending or is no longer needed
  • Personal budgets - how is it working and is one is being requested
  • For young people over 18 - have the training and educational outcomes been achieved

If you do not agree with what is being suggested at the meeting, it is important to let the others know. But if this is difficult, write to the EHCP Coordinator after the meeting to let them know.

Within two weeks:

  • The setting must prepare a report of the annual review meeting which sets out recommendations on any amendments or changes required to the EHCP and should refer to any differences between the settings recommendations and those of others attending the meeting
  • The report must then be sent to everyone invited to the annual review
  • The report must also be send to the LA as follows:

Or posted to:

SEN Operational Support Team
Children’s Services
Room 16, Professional Development Centre
144 Woodside Road
Norwich
NR7 9QA

Within four weeks:

The LA must let the parent carers know in writing of their decision to:

  • Keep the EHCP as it is
  • Amend or change the EHCP
  • Cease to maintain the EHCP

The letter must tell the parent carers about:

  • Their right to appeal any decision and the time limits for doing so
  • The requirement of parent carers to consider mediation should they wish to appeal
  • Contact information for disagreement resolution and advice and support from Norfolk SEND Information Advice Support Service (IASS) Partnership