Cookie Consent by Children's Services (Youth Offending Team) privacy notice - Norfolk County Council

Children's Services (Youth Offending Team) privacy notice

This document provides further information on how Norfolk County Council’s Youth Offending Team (the YOT) uses your personal information.  By ‘use’ we mean the various ways it may be processed, including storing and sharing the information.

We also provide further details regarding who we are, how long we use your information for, your rights under the GDPR and how to exercise them on the County Council’s website.  Alternatively, you can ask us for a copy of this information.

We use personal information about young people who have committed criminal offences to assist us in working with these young people to reduce re-offending and anti-social behaviour.  This includes:

  • Early help services to prevent young people committing crime and anti-social behaviour including assessments of young people to determine whether assistance is required
  • Assessments after receipt of a final warning from the police or following conviction in the criminal court
  • Producing sentencing reports for the criminal courts
  • Supervising young people on bail
  • Acting as appropriate adults for the young person
  • Overseeing parenting orders
  • Support to parents to assist in the protection of children and reduce risk of re-offending
  • Support to victims
  • Statistical purposes, for example to inform decisions on how we work with young people and their families and to assess the performance of the YOT

The information we hold includes information you have provided to us.  We also receive information from:

  • Your family
  • County Council’s Children's Services (Early Help)
  • Health bodies – including GPs and substance misuse teams
  • Schools and colleges
  • Police
  • Probation
  • Judicial agencies – courts and Crown Prosecution Service
  • Appropriate Adult Service
  • YOT volunteers
  • Voluntary organisations and charities 

The information we collect and use includes:

  • Name
  • Address
  • Date of birth
  • Contact details
  • NHS number
  • Racial or ethnic origin
  • Religious or philosophical beliefs
  • Sexual orientation
  • Health data including disabilities
  • Criminal convictions and offences 
  • Gender
  • Relationships information
  • Religion
  • Language
  • Education and training details
  • Employment history and current employment
  • Financial position
  • Personal and social history

Special Category data is defined as information concerning your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union activity, genetic data, biometric data, health, sex life and sexual orientation.  Only where it is relevant may we collect and use these types of data ie assessing your application.  In particular, information concerning your health, religion, ethnicity and sexual, orientation will be relevant.

Information concerning any criminal convictions is afforded a similar special level of protection, and we may collect and use this information where it is relevant, subject to the same safeguards
For ‘ordinary personal data’ (that is, all your information which is not special category data) we have legal grounds to process this information because it is necessary for the fulfilment of our legal obligation under the:

  • Crime and Disorder Act 1998
  • Children Act 1989 

For special category data, we have legal grounds to process this information where it is in the necessary for reasons in the substantial public interest. This will include where it is necessary to carry out any of our statutory functions.  The law includes safeguards to protect the use of your special category data and any information concerning criminal convictions.

Where appropriate, we may also seek to specific consent to use your information in certain ways.

We may also share your personal information with:

  • Your family – in respect of support to families
  • County Council’s Children's Services (Early Help)
  • Health bodies – including GPs and substance misuse teams
  • Schools and colleges
  • Police
  • Probation
  • Courts
  • Crown Prosecution Service
  • Appropriate Adult Service
  • YOT volunteers
  • Voluntary organisations and charities

We share information without your specific consent as it is reasonable and necessary to do so to fulfil our public tasks or it is otherwise in the substantial public interest to do so.  The law imposes safeguards to protect your privacy in these circumstances.

Additionally, subject to contractual and other legal safeguards, we will share your information with organisations commissioned to provide services to you and others.  Finally, we may also share your information across different departments of the County Council, where it is necessary for our public tasks or functions to do so.

The information is stored electronically, on the County Council’s records management system, known as Childview.  Information is also securely stored in other mediums, including email accounts and in paper files.  We do not process your information outside of the European Economic Area.

We do not make automated decisions about you.

This notice was updated in May 2018.

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