This page provides information on how Active Norfolk, the sports partnership for Norfolk, supported by Norfolk County Council, uses your personal information for the purposes of promoting and increasing participation in sport and physical activity.
By ‘use’ we mean the various ways your personal information may be processed including storing and sharing the information.
We also provide further details regarding:
You can see this information in our general privacy notice on our website or you can ask us for a copy of this information.
We use your personal information primarily to promote, encourage and support participation in sport and physical activity.
We also use this information to assess the quality of our services and evaluate and improve our policies and procedures.
We may also use information in other ways compatible with the above. Primarily this will include supporting the work of other public bodies providing services to you through programme evaluation.
The information we may collect and use may include your:
Special category data is described below.
The information we hold includes information you have provided to us. We may also receive information from:
We have legal grounds to process this information because it is necessary to comply with a legal duty or fulfil a public task. This includes under the:
We also process personal information where it is necessary for the performance of a contract (e.g. lease, licence, service and maintenance contract).
We have legal grounds to process special category data where it is necessary for reasons in the substantial public interest. This will include where it is necessary to carry out any of our statutory functions. The statutory functions are as set out above.
Additionally, and where appropriate, we may seek specific consent to use your information in certain ways. This will normally be where the use of the data is not necessary for the above purposes but may be useful or helpful. For example, giving feedback, receiving marketing information and using any photographs or videos for publicity purposes. You will be given a free and genuine choice to agree to or refuse this processing of your information without affecting your involvement in any activities.
The GDPR includes safeguards to protect the use of your special category data. Further details can be found on our website in the document named 'Special category data and criminal offences data policy’ which sets out our procedures for compliance with the principles of the GDPR and the retention and erasure of this information.
We may also share your personal information with other organisations and public bodies, in particular:
We share this information without your specific consent as it is reasonable and necessary to do so to fulfil our public tasks or it is otherwise in the substantial public interest to do so. The law imposes safeguards to protect your privacy in these circumstances.
We will also share your information, subject to contractual and other legal safeguards, with organisations contracted by NCC to provide a service to the council or directly to you. These service providers are known as data processors and have a legal obligation under GDPR and to NCC to look after your personal information and only use it for providing that service. These organisations include:
Finally, we may also share your information across different departments of the NCC, where it is necessary for our public tasks or functions to do so.
We do not make automated decisions about you and your family.
The information is stored electronically, on Active Norfolk’s records management system. Additionally, information is securely stored in other mediums, including email accounts and in paper files. We do not process your information outside of the European Economic Area.
This notice was updated in January 2019