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Planning Services privacy notice

What this document is for 

Norfolk County Council (the County Council), as the County Planning Authority has a statutory duty to

  • produce a Minerals and Waste Local Plan for Norfolk and
  • determine planning applications and control development within Norfolk relating to:
    • mineral workings (extraction, processing etc.) like sand, gravel, carrstone, silica sand, clay and other materials within Norfolk
    • the recycling, recovery, processing or disposal of waste
    • the County Council’s own developments such as schools, road schemes and libraries.

This privacy notice provides information on how the County Council uses your personal information. By ‘use’ we mean the various ways it may be processed, including storing and sharing the information.

Further details

We also provide further details regarding:

  • who we are
  • how long we use your information for
  • your rights under the General Data Protection Regulation (the GDPR) and
  • how to exercise them

You can see this information in the County Council’s general privacy notice on our website or you can ask us for a copy of this information.

What we use your information for

We use your personal information primarily to assist in

  • the production of the Minerals and Waste Local Plan for Norfolk including carrying out consultations on emerging Minerals and Waste Local Plan
  • the determination of planning applications including considering representations in the determination of a planning application, together with any subsequent appeal that may be lodged
  • enforcement action in respect of breaches of planning permissions
  • the monitoring of permitted sites
  • the improvement of our services.

The information we collect and use

We collect and use the following information about you:

  • name
  • address
  • email address
  • telephone number
  • signatures
  • any other information that you may provide to us within the content of your planning application or representations
  • criminal convictions information in relation to enforcement action

Who provides this information

The information we hold is information you have provided to us as:

  • a promoter of an allocation in the Minerals and Waste Local Plan
  • an applicant for planning permission
  • a respondent on planning applications
  • a complainant

The legal basis for processing your information

We have legal grounds to process this information because it is necessary:

  • for the performance of a task carried out in the public interest. The tasks we carry out in the public interest are under the
    • Town and County Planning Act 1990 and associated Regulations
    • Waste (England & Wales) Regulations 2011
    • Planning (Listed Buildings and Conservation Areas) Act 1990
  • for compliance with a legal obligation, such as to determine a planning application

Who we share your personal information with

Where you make representations in response to public consultation on the Minerals and Waste Local Plan for Norfolk 

To ensure that the consultation is considered in an open and transparent, we publish your representations on the County Council’s website (excluding personal details such as signatures).

We may contact you about subsequent consultations stages. For this reason, we will retain your personal details for the period of the consultation as the County Council. 

Your representations made at the submission stage will also be provided to the planning inspectorate as this is a formal requirement of the process. 

Your representations will be kept in the Council’s planning database.

Where you propose a minerals or waste allocation for inclusion in the Minerals and Waste Local Plan

To enable your proposed allocation to be fully considered in an open and transparent way we will, with the exception of the information detailed below,

  • publish your proposal, including any supporting evidence on the county councils web site as part of the consultation process on the local Plan
  • notify statutory consultees, such as the Environment Agency, Natural England, and district and town/parish councils and the general public of the fact and invite comments 

Unless required to by law, we will not publish: 

  • personal data relating to landowners
  • the phone numbers, signatures and email addresses (where this constitutes personal data) of an agent or potential site operator who is not the landowner

Where you make a planning application

To enable your planning application to be considered in a transparent and open manner, we will 

  • publish the application (including supporting drawings, reports and correspondence) on the County Council’s website. Your name and address will be retained in your application on the website, but any signatures and contact details will be blocked from public viewing. 
  • notify statutory consultees such as the Environment Agency, Natural England, and district and town/parish councils and residents of the fact and invite comments
  • make a full unredacted copy of the application available for inspection on request by a member of the public at County Hall. 

In the event of you submitting an appeal in connection with your planning application, your application information (excluding any redacted personal details) will be provided to The Planning Inspectorate.

Where you make representations in respect of an application as part of the consultation process

To ensure that planning applications are considered in an open and transparent manner, we will 

  • publish your representation on the County Council’s website. Your name and address will be retained in your representation on the website, but any signatures and contact details will be blocked from public viewing
  • make a full unredacted copy of your representations available for inspection on request by a member of the public at County Hall.  

Any sensitive personal data, such as medical information that you may include in
connection with your representation, will be omitted from any documents included
in the website and on inspection at County Hall. However, we will still hold the full consultation response in order to make an informed decision on the planning application.

We may also use your information to contact you prior to and following determination of the planning application, including notifying you of any amended proposals together with any subsequent appeal.  

In the event of an appeal being lodged in connection with a planning application,
your representation (excluding any redacted personal details) will be provided to
the Planning Inspectorate.

Where relevant, all correspondence received will be sent to the courts or the Local Government Ombudsman (LGO) in the event of a legal challenge or complaint to the LGO.

How long your personal information will be kept

We will retain your personal data in accordance with the requirements of planning legislation.

All planning applications are held on a public register and will not be deleted as they may be used for monitoring implementation of permissions and conditions and considering permitted development rights.

How we keep your information

The information is stored electronically on the Council’s secure system. A paper copy is also held securely in the Councils filing system. 

We do not process your information outside of the European Economic Area. 

Automated decision making

We do not make automated decisions in respect of these services.  

Date of Notice 

This notice was updated in December 2020.

 

 

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