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Childrens Services Education Governance Service privacy notice

What this document is for This privacy notice provides details on how we, Norfolk County Council's Governance Service Team, use your personal information for the purposes of compliance with regulatory and statutory duties associated with the governance and management of schools. By 'use' we mean the various ways your personal information may be processed including storing and sharing the information.

Further details

We also provide the following details in our general privacy notice on our website:

  • Who we are
  • How long we use your information for
  • Your rights under the UK General Data Protection Regulation (the GDPR) and
  • How to exercise them

You can also ask us for a copy of this information.

What we use your information for

We may use the information about you for compliance with regulatory and statutory duties associated with the governance and management of schools in particular:

  • Appointment and balloting of governor representation on overview and scrutiny committee in relation to education
  • Operations linked to the Schools Causing Concern responsibilities
  • Review and preparation of Instruments of Government
  • Formulation and implementation of agreed council procedures for the nomination and appointment of Local Authority Governors
  • Supporting with the forming of governing boards for various structural solutions
  • Local authority governor appointment and constitution reviews

We also use this information to assess the quality of our services and evaluate and improve our policies and procedures.

We may also use information in other ways compatible with the above.

What personal data we collect and use about you

We will collect and use:

  • Current and previous contact details - title, name(s), address(es), email address, telephone contact details
  • Current governorships (type of governor, any positions held on the governing body and term of office)
  • Previous governorships (type of governor, any positions held on the governing body, terms of office served and reasons for resignations/suspensions)
  • Training records (of attendance at Norfolk County Council organised/commissioned training events/training updated to your personal records)
  • Signed declarations
  • Information provided by individuals as part of an application form to facilitate the Local Authority Governor appointment procedure

Who provides this information

We receive most of this information from you, but we may also obtain some of this data from:

  • School involved
  • The Clerk to Governors or
  • Individual governors/prospective governors

Who we may share your information with

We may share your information with:

  • The school where the governor is or has been a governor
  • Other Norfolk County Council departments/services where it is appropriate to discharge their duties in line with the role of Norfolk County Council
  • The Department for Education
  • Appropriate regulators - Ofsted, Regional Schools' Commissioner
  • Central and local government

Our legal basis for using this data

We have legal grounds under the GDPR to process this information because:

  • It is necessary for the performance of a task carried out in the public interest and the task or function has a clear basis in law
    These statutory powers and duties are:
    • Education Act 2002
    • Section 72 of the Education and Inspections Act 2006
    • Education Act 2006
    • School Governance (New Schools) (England) Regulations 2007
    • School Governance (Constitution)(England) Regulations 2012
  • You have given your consent

How long will we keep your personal information for

Your personal information will be retained for 6 years from the date that your appointment as governor ends, after which it will be securely destroyed/deleted.


How we keep your information

The information is securely stored electronically for example shared folders and email accounts and in paper files.

Automated decision making

We do not make automated decisions about you.

Changes to this notice

We may amend this privacy notice at any time so please review it frequently. The date below will be amended each time this notice is updated.

This notice was updated on 21 May 2021.