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Joy of Food privacy notice

This page provides further information on how Norfolk County Council’s Joy of Food project (the County Council) uses your personal information.  By ‘use’ we mean the various ways it may be processed, including storing and sharing the information.

We also provide further details regarding who we are, how long we use your information for, your rights under the GDPR and how to exercise them on our website. Alternatively, you can ask us for a copy of this information.

We use your personal information primarily to provide training courses and information relating to the Joy of Food project.

This includes:

  • Delivering courses to develop food skills, increase knowledge of foods available, increase budgeting and other meal planning skills

We also use this information to assess the quality of our services and evaluate and improve our policies and procedures.

We may also use information in other ways compatible with the above.  Primarily this will include supporting the work of other public bodies providing services to you. We provide more details of the services on our website.

You do not have to provide information to us for some of these services, but, if you do not provide information, we may not be able to or it may inhibit our ability to provide services to you.

The information we hold includes information you have provided to us.  We also receive information from other public bodies, and organisations providing services to you.  The categories of data we may receive from other public bodies and organisations are described further below.

The information we collect and use includes your:

  • Name, address and contact details
  • Date of birth
  • National Insurance Number and other identifiers
  • Racial or ethnic origin (see below)
  • Health information (see below)
  • Personal history including educational and employment history
  • Family history and social relationships generally
  • Financial details if necessary

Special Category data is defined as information concerning your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union activity, genetic data, biometric data, health, sex life and sexual orientation.  We may only collect and use these types of data when it is relevant and such data will be collected as part of the information we hold.

Information concerning any criminal convictions is afforded a similar special level of protection, and we may collect and use this information where it is relevant, subject to the same safeguards.

For ordinary personal data, (that is, all your information which is not special category data), we have legal grounds to process this information because it is necessary comply with a legal duty or fulfil a public task.  This includes the:

  • Health and Social Care Act 2012

For special category data, we have legal grounds to process this information where it is in the necessary for reasons in the substantial public interest and the provision of social care.

This will include where it is necessary to carry out any of our statutory functions or necessary for protecting individuals at risk.  The law includes safeguards to protect the use of your special category data and any information concerning criminal convictions, and further details can be found in our policy document.

Additionally, and where appropriate, we may seek specific consent to use your information in certain ways.  This will normally be where the use of the data is not necessary for the above purposes but may be useful or helpful and you have a free and genuine choice.

We may also share your personal information with other departments or services, in particular:

  • Norfolk Community Learning Service

We share this information without your specific consent as it is reasonable and necessary to do so to fulfil our public tasks or it is otherwise in the substantial public interest to do so.  The law imposes safeguards to protect your privacy in these circumstances.

We will also share your information, subject to contractual and other legal safeguards, with organisations commissioned to provide services to you and others.  Finally, we may also share your information across different departments of the County Council, where it is necessary for our public tasks or functions to do so.

The information is stored electronically, on our secure network. Additionally, information is securely stored in other mediums, including email accounts and in paper files. We do not process your information outside of the European Economic Area.

We do not make automated decisions about you.

This notice was updated in December 2018