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Flourish Awards Nominations privacy notice

What this document is for 

This privacy notice provides details on how we, Norfolk County Council, use your personal information for the purposes of the Flourish Awards Nominations. 

By 'use' we mean the various ways your personal information may be processed including storing and sharing the information. 

Further details 

We also provide the following details in our general privacy notice on our website: 

  • Who we are 
  • How long we use your information for 
  • Your rights under the UK General Data Protection Regulation (the GDPR) and 
  • How to exercise them  

You can also ask us for a copy of this information. 

What we use your information for 

We will use the information about you to: 

  • Administer the Flourish Awards. 
  • Contact you about your nomination, if we need further information (for example if we cannot get in touch with the nominee).  

We also use this information to assess the quality of our services and evaluate and improve our policies and procedures.  We may also use information in other ways compatible with the above.   

What personal data we collect and use about you 

We will collect and use: 

  • Name 
  • Email Address 
  • Information you put in the 'Nomination Details' section of the form (please do not put any information which identifies you in the form, unless you are happy for it to be shared as explained below) 

Who provides this information 

We receive this information from you, when you complete our form. 

Who we share your information with 

We do not share your name or email address with the person, organisation, team or project you are nominating. 

We will share the information you put in the 'Nomination Details' section of the form with the person, organisation, team or project you are nominating; if they are shortlisted for an award or if they request it. We or they may also publish it publicly for publicity purposes. 

Any information which is shared will only be shared on a need to know basis, with appropriate individuals. Only the minimum information for the purpose will be shared. 

How the law protects you and the legal basis for processing your information 

We have legal grounds under the GDPR to process this information because you have provided consent.  

You can withdraw your consent at any time by emailing us at  

Please note, if you do withdraw your consent, we may not be able to contact you about your nomination should we need to, and this could mean your nomination can not proceed. 

How long will we keep your personal information for 

When the information is no longer needed for the above purposes, it will be securely deleted. 

If we need to use your information for research or reports, your information will be anonymised. The information will continue to be used in a summarised and anonymised form in any research reports or papers that are published. The anonymised information in the papers may be of historic interest and may be held in public archives indefinitely. 

How we keep your information 

The information is stored electronically, on the County Council's network including records management systems. 

We do not process your information outside of the UK and European Economic Area.  

Automated decision making 

We do not make automated decisions about you.  

Changes to this notice 

We may amend this privacy notice at any time so please review it frequently. The date below will be amended each time this notice is updated. 

This notice was created in April 2024. 

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