Participation and co-production best practice
Planning an online group session
Consent
It is important to get consent from parents and carers for their child to take part.
- Do not exclude children and young people from making decisions about consent
- Consent is needed for photographs to be taken and used
Communication and publicity
- All publicity and materials should be in an accessible format. It might need to be in more than one format, for example, Easy Read
- Share information well in advance so children and young people have time to plan and prepare. Send out meeting agendas a couple of days before
Things to consider
- Find out what devices people are using. Offer help if needed to join the meeting
- Ask if anyone has accessibility needs
- Show people how to use the accessibility tools. For example, chat and live captions
- Show people how to put their hand up, go on mute, turn their camera on and off
- Ask everyone to be muted unless they are speaking
- Ask everyone to speak one at a time
- Ask everyone to talk slowly
- It can be hard to speak in large meetings, so have a system where everyone has a chance to speak
- Be accepting that some people will not want to be on camera, but do not forget they are there. For example, regularly check the chat